If you’re handling a probate case in Texas whether as an executor, administrator, or family member you’ll need to file an asset inventory with the court. The Texas probate asset inventory form requirements aren’t optional paperwork; they’re a legal step required by the Texas Estates Code to ensure transparency and proper estate administration. Skipping or rushing this step can delay distribution, trigger court scrutiny, or even expose you to personal liability.

What exactly is the Texas probate asset inventory?

The asset inventory is a sworn document listing all assets owned solely by the deceased person at the time of death excluding jointly held property with rights of survivorship and accounts with designated beneficiaries (like payable-on-death bank accounts or retirement accounts). It must include fair market value as of the date of death, not what the item might sell for later. Real estate, bank accounts, vehicles, stocks, business interests, and personal property like jewelry or collectibles all belong on the list if they’re part of the probate estate.

When do you have to file it and who files it?

In independent administrations (the most common type in Texas), the executor or administrator must file the inventory within 90 days after qualifying meaning after taking the oath and receiving letters testamentary or of administration from the court. In dependent administrations, the timeline is the same, but the court must approve the inventory before assets can be distributed. You’ll file it with the county clerk in the county where the probate was opened. A copy also goes to any interested parties if requested like heirs or creditors.

What details does the court require on the form?

The inventory isn’t just a list of items. Each asset needs: a clear description (e.g., “2018 Toyota Camry, VIN ending in 7X9B2”), its location (for real property, include the full address and legal description), and its appraised or estimated fair market value as of the date of death. For real estate, many counties expect a recent appraisal or a comparative market analysis not just a guess. Bank and investment account balances should reflect the balance on the date of death, not the current balance. You’ll sign the inventory under penalty of perjury, so accuracy matters.

Common mistakes people make

  • Leaving out assets because they seem small like a $500 coin collection or a paid-off motorcycle. Everything counts unless it’s clearly non-probate.
  • Using replacement cost or sentimental value instead of fair market value. A grand piano worth $2,000 to the family may only be worth $800 to a buyer.
  • Listing joint accounts or life insurance proceeds even if the beneficiary has passed away and the funds flowed into the estate later. Those go on a separate supplemental inventory, not the initial one.
  • Filing before gathering documentation. You’ll need statements, deeds, titles, or appraisals to support your valuations if questioned.

How to get the details right

Start by gathering documents: bank and brokerage statements dated the day of death, vehicle titles, real property deeds, business records, and any appraisals. If you’re unsure about value especially for real estate or unique assets hire a licensed appraiser or consult a qualified realtor. Don’t estimate blindly. You can review the documentation steps for Texas estate inventories to see how others organize supporting records. Also, check your county’s local rules some, like Harris or Travis County, post specific formatting preferences online.

Where to find the official form and what to do if there’s no standard version

Texas doesn’t issue a single statewide “probate asset inventory form.” Instead, counties often provide their own templates or accept plain-language inventories that meet statutory requirements. You can use the step-by-step instructions for completing an asset inventory for Texas probate court to build yours correctly. Many attorneys and self-represented filers draft inventories in table format: Asset | Description | Location | Date-of-Death Value | Source of Value. Just make sure it’s signed, notarized, and filed on time.

What happens after you file?

Once filed, the inventory becomes part of the public court record. Creditors and heirs can review it. If someone objects say, to a valuation or omission the court may require clarification or hold a hearing. You can amend the inventory later (with notice) if you discover missing assets, but it’s better to get it right the first time. For guidance on disclosing property properly, see the Texas probate property disclosure guidelines.

Need help listing assets the right way?

The guide on how to list assets during the Texas probate process walks through real examples like separating community property from separate property in a marital estate, or valuing a partial interest in a family LLC. It also explains when to list debts alongside assets, which some filers mistakenly omit.

Before filing, double-check that every asset is categorized correctly, values are supported, descriptions are specific enough to identify the item, and the document is signed and notarized. If you’re unsure whether something belongs on the inventory or how to value it consult the Texas Estates Code § 309.002–309.004, which outlines the legal requirements.

Next step: Gather your asset documents, review your county’s local rules, and draft your inventory using a clear table format. File it within 90 days or request an extension from the court before the deadline passes.